Instructions for Symposium and Workshop Chairs

Instructions for Symposium and Workshop Chairs

In order for the session to run smoothly, please note the following information.  

MICROPHONES  

Microphones will be available on the chairperson's table for introductions and Q&A discussions.

Delegates wishing to ask a question must walk to the microphone standing in the aisle. 

LECTERN  

The speaker controls his/her own presentation by using the keyboard of the laptop computer at the lectern.   

TIME CONTROL  

Your main task as the chairperson of this session is to finish every lecture in your session within the scheduled time, as it is announced in the programme.  If a speaker does not end his presentation in due time, please make use of clear signals. If the speaker does not react to signals, please interrupt him/her with your microphone and ask him/her to finish the presentation.  

IF A SPEAKER DOES NOT SHOW UP   

In case a speaker does not show up, please inform the room assistant as soon as possible and if no alternative speaker is available, give opportunity for discussion (or if no alternative is possible announce a short break). Please do NOT let a speaker start his/her lecture at any time other than the time specified in the programme. You will have a printed copy of the session programme on the head table.

SUMMARY OF TASKS FOR CHAIRPERSONS:   

• Announce speakers   

• Time control  

• Guide and organise the discussion  

• Conclude the session   

 



Keep Me Updated